Whether it’s remote locations or throughout an enterprise, more and more organizations are decentralizing the scan capture function. Reduced turnaround times, lower shipping costs, and improved quality are just some of the reasons organizations are taking advantage of distributed capture. With the ability to push directly into virtually any Enterprise Content Management (ECM) system as well as SharePoint, KeyMark’s distributed capture solutions enable customers to support enterprise imaging initiatives across their organizations. And, with the affordability of desktop scanners, most organizations are now more able to entertain this option.

KeyMark’s distributed capture solutions go well beyond just scanning. With the ability to manually index, read barcodes, perform data lookups and identify documents by type, remote users have the ability to push fully indexed documents into a corporation’s ECM system with no labor required centrally.

For some organizations, the concept of distributed capture raises questions around bandwidth and connectivity, due to the need to push images across the wire. KeyMark’s capture solutions offer flexibility specific to bandwidth use, granting users the ability to scan and index documents but control when images are pushed across the wire to the ECM or SharePoint solution. In fact, KeyMark provides scheduling ability, allowing an unattended push of the images in off hours when bandwidth utilization is typically at its lowest, minimizing the production impact on other users. Remote users are not required to be on a user’s network. Connectivity through the internet is supported using KeyMark’s distributed capture offerings and maximizes the numbers and types of users to be enabled.

Organizations either using or contemplating OCR solutions can also benefit from a distributed capture approach. Pushing the capture function to departmental or remote locations enables scan stations to capture documents and push them to centralized OCR and/or classification servers. Server-based OCR processes designed to automatically identify documents by type as well as lifting data off forms, can occur at a central site, leveraging server class machines in a corporate data center. Post-OCR, customers can choose whether to return exception documents to remote users in the field or to leverage a centralized correction function to handle the exception processing.

Leveraging this Remote/Central approach, allows a maximum number of entry points for documents entering the system, while leveraging OCR technology to drastically reduce the indexing labor required to prepare these documents to be uploaded in to your ECM or SharePoint systems.

For more information please contact Lindsay Howerton, lindsay.howerton@keymarkinc.com, 864-343-0318.  

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